Now Hiring Grant Accounting Specialist

Job Title: Grant Accounting Specialist

Department: Finance

Reports To: Director of Finance

FLSA Status: Nonexempt; Full-time

Approved By: Human Resources

BELONGING, DIGNITY & JUSTICE (BDJ) STATEMENT OF RESPONSIBILITY FOR STAFF

At PCADV, we embrace diversity and our collective strength. We believe in creating a community where systems support all so everyone can thrive. PCADV is committed to actively growing and developing in the areas of diversity, equity, and inclusion for all who serve within the organization. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. To sustain a culture of accountability to DEI, every PCADV employee is responsible for the following behaviors and values:

• Accountability – we improve our organizational culture by engaging in constructive feedback.
• Celebrate – we acknowledge and celebrate our diversity through active understanding and respect. Everyone associated with PCADV is expected to engage in allyship behaviors, make connections, challenge stereotypes, and address incidents of unconscious bias.
• Engage – we engage each other by providing tools for success, getting to know others, allowing others to grow, recognizing the efforts of others, and encouraging teamwork through reciprocity with acts of kindness. We prioritize relationship-building in our work as colleagues.
• Identifying challenges and problem–solving: we identify communication gaps, foster an environment of open, direct communication without repercussions, ensure others are heard, define boundaries for awareness and safety, and seek solutions to problems, big and small.
• Discovering – we commit to process discovery by highlighting opportunities, gathering information, and measuring outcomes related to organizational and team goals.

POSITION SUMMARY

The Grant Accounting Specialist supports PCADV’s external fiscal work with our member programs by reviewing and providing input on monthly invoices, budget modifications, and cash forecasts. This role interacts daily with the budgetary staff of member programs to provide technical assistance on proper spending in accordance with funder requirements, GAAP, and PCADV standards. In addition, this role may calculate monthly reimbursements from funders, payments to programs, and reconcile related expenses and fees.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide technical assistance to grantees, including, but not limited to, budget development, invoicing, appropriate federal and state regulations, and the audit process.
• Participate in virtual or on-site fiscal monitoring to ensure compliance with PCADV’s agreement and applicable state and federal regulations.
• Reviews invoice submissions from programs, reviews, and analyzes trends
• Enter invoice information into standardized Excel tracking schedules to ensure accuracy and completeness.
• Other responsibilities include attending and participating in PCADV staff meetings and in-service trainings, and attending training on fiscal/finance topics as needed.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

EDUCATION AND EXPERIENCE

Bachelor’s degree in Accounting with a minimum of four years related experience; at least one year of experience in non-profit (multi-stream) accounting, OR an equivalent combination of education and experience will also be considered.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. They must possess accurate mathematical skills, including the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMMUNICATION SKILLS

• Excellent written and verbal communication skills are required
• Ability to communicate effectively and courteously in person and on the telephone
• Ability to write routing reports and correspondence is required
• Must exhibit the ability to deal tactfully and respectfully with employees at various levels of the organization

COMPUTER SKILLS

The following computer skills are required for this position:

• Hands-on experience with accounting software packages
• Proficiency in Microsoft Excel, including using various functions and formulas

MATHEMATICAL SKILLS

The person in this position must be able to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY/SOCIAL/PSYCHOLOGICAL AND OTHER ABILITIES

• Must be able to work well independently as well as be a member of a team
• Initiative and ability to work beyond instructions that include written, verbal, diagram, or schedules
• Good problem-solving skills that deal with a variety of concrete variables in situations where only limited standardization exists
• Demonstrated ability to effectively handle multiple tasks at one time
• Demonstrated ability to work under pressure, manage time, evaluate progress, and adjust activities to complete work within established time frames
• Must have the ability to maintain a respectful demeanor even while working under deadlines/pressure
• Ability to exercise independent initiative and sound judgment to identify problems and propose workable solutions
• Ability to read and interpret documents such as the DHS contract, as well as PCADV policies and its accounting procedure manuals
• Ability to read and interpret federal and state regulations, such as OMB Circulars
• Must be able to provide recommendations to all relevant PCADV staff regarding federal compliance in the areas of budget development, revisions, and final grant reports

PHYSICAL DEMANDS

The physical demands described here are representative of those required to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to talk, listen/hear, and often move and sit for long periods. Most tasks will require working on a computer. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment described here is representative of what employees encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform basic functions. This position can be performed remotely, so that the work environment may vary based on the employee’s preferred working conditions.

Applicants should send resumes and cover letters to: **@***dv.org