Civil Legal Representation Funding Announcement FY 2014-2015:
Questions and Answers

Screen Shot 2014 07 02 at 1.25.53 PM Civil Legal Representation Funding Announcement FY 2014-2015: 
Questions and Answers

Q1: Is it possible to apply to expand an existing CLR program in a county that has a significant underserved rural population?

A1: Unfortunately no. We prioritized expansion into counties that had absolutely no services to offer rather than expansion into regions that are currently served by CLR.

Q3: I am reviewing the grant application for the CLR project and ... was wondering ... Is there a listing of programs that are already funded for this program?

A3: The following programs currently receive funding from PCADV for CLR Projects:

  • Allegheny
  • Berks
  • Bucks
  • Butler
  • Chester
  • Dauphin
  • Erie
  • Franklin/Fulton
  • Lackawanna/Susquehanna
  • Lancaster
  • Philadelphia
  • Potter

Q2: If we are unwilling to expand into another county we are NOT eligible to apply for this funding? This cannot be used to expand a one-county project?

A2: You are correct. Programs can’t apply to expand a one-county project. We prioritized expansion into counties that had absolutely no services to offer rather than expansion into regions that are currently served by CLR.

Q4: Can we subcontract with PCADV to provide mentoring and case supervision for our program’s CLR attorney?

A4: PCADV recommends that programs consult or contract with an experienced member of their local county-based bar association for case supervision and mentoring of the program's CLR attorney. This type of professional relationship, particularly important for new attorneys, will offer specific guidance relative to local practice and procedure, something that a PCADV attorney is not necessarily equipped to provide. All attorneys employed by member programs are included in the Domestic Violence Attorney Network (DVAN). DVAN membership includes access to regularly scheduled meetings, a listserv and other training offered by PCADV. The Network contains attorneys with varying degrees of experience and can provide further mentoring for new CLR attorneys. And, PCADV legal staff is always available to provide technical assistance in the form of research, consultation and draft documents for any attorney who is assisting a victim of domestic violence.

Q5: If applicant receives federal Grants to Encourage Arrest to provide legal assistance in PFAs but prohibits use for other civil matters, e.g., divorce, custody, etc., is it eligible to apply?

A5: Yes, you’d be eligible to apply for funding.

Q6: Should our initial implementation budget be for a 9-month or 1-year timeframe?

A6: In response to an inquiry about the correct budget period for year one (initial) funding for new and expansion sites, here is clarification. Applicants should submit an initial nine-month budget for the period October 1, 2014 through June 30, 2015. Budgets for continuation funding will be for the time periods July 1, 2015 to June 30, 2016 and for July 1, 2016 through June 30, 2017.

Q7: Please clarify if funding for years 2 and 3 be limited to the 9-month initial year of funding.

Full question: I-C, page 4, of the CLR Application states that “The funding limit for years 2 and 3 will be up to the amount awarded in year one.” Elsewhere applicants are told to submit a nine-month budget for the period October 1, 2014, through July 30, 2015. Please clarify if funding available for years 2 and 3 will be limited to the nine-month initial year of funding.

A7: A: The amount a program is initially awarded for the 9-month period 10/1/2014 - 6/30/2015 is the same amount that can be awarded for the 2 subsequent 12-month periods. For example, if a program is awarded $200,000 for the first 9 months, they can also be eligible for $200,000 for the next two 12-month periods.

Q8: Are there format line spacing limitations, e.g. single or double?

A8: There is no line spacing requirement for this application.

Q9: Under Budget Detail, the RFP mentions that "expenditures for construction and equipment are disallowed". Does this include equipment that we consider office supplies, such as computers?

A9: No it does not. Items costing less than $5,000 per unit are considered supplies and not equipment.

Q10: Is there a maximum or standard consulting rate for attorneys who are providing mentoring and case supervision services?

A10: the maximum rate would be the federal allowable consultant rate of $650/day for an 8-hour day or $81.25/hour.

Q11: Of the 18 Letters of Intent received, how many were for new CLR programs as opposed to expansion sites of existing CLR programs?

A11: Sixteen new and two expansion programs.

Q12: Is the Quarterly reports Program data for program and financial?

A12: You would be required to submit a quarterly program report that would include service numbers, types of cases and exemplary case summaries. Grantees would also submit monthly invoices.

Q13: If the CLR Attorney would be in an office that is separate from the DV center, would they be able to take on other "clients" (i.e., providing legal services for townships or boroughs)?

A13: If the CLR program includes a part-time attorney, that attorney may provide legal services to other clients but those services would be provided at a separate location from the CLR program site and should not conflict with the work the attorney does for the program.

Q14: Is there a resource where we can find average lawyer wage costs?

A14: We recommend that you reach out to the Pennsylvania Bar Association, your local bar association, and/or your local legal services association for average attorney wages in your area.

Q15: How many certification letters are to be completed? Page 9, e and f each list two certifications. Are 1. and 2. on the sample required also as a separate certification?

A15: One copy of the CLR Certification form and the application signature page (signed in blue ink by the program applicant’s Executive Director and Board President) must be submitted electronically with the application. The certification form should contain all of the required certifications, of which there are four, as specified in the Sample Certification Letter, Appendix C, page 21.

Q16: Can an applicant apply to provide CLR services in a county that their program does not serve?

A16: Yes you could but you might want to let the program in the other county know you 'd be willing to provide legal services to victims from that area.

Q17: In the CLR rfp, it mentions funding for the Executive Director, but not the director of the DV program. My question is, as the program director, would I be eligible to provide supervision for the CLR program or does that responsibility have to stay with the Executive Director?

A17: Yes, as the DV Program Director, you could provide supervision for the CLR Program.

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